Income bookkeeping
Rental, commission or project income records are processed and reconciled to the agreed source information.
Accounting for property businesses
Clear accounting across rent, repairs and every property.
Monthly accounting for property managers, agencies, landlords and developers handling rental income, contractor costs, payroll and tax compliance.
What you get
- Rental and property income records organised
- Repairs, contractors and operating costs captured
- Payroll and recurring tax submissions
- Reporting for a clearer portfolio view
For
Property managers, agencies, landlords and developers
Property businesses can generate a large amount of financial admin from a relatively small number of assets. Rental receipts, levies, repairs, contractors, agent fees, deposits, payroll and entity-level costs all need a consistent record.
Smartbook specialises in creating that order. We agree how the records should flow each month, maintain the books, manage the recurring submissions in your package and provide reporting that makes the financial position easier to review.
Why Smartbook fits property businesses
We structure the monthly process around income streams, property-related spending and the legal entities involved.
- We organise rental, commission or project income into a consistent monthly record.
- We capture repairs, contractor invoices, levies and operating expenses from the documents provided.
- We keep separate business entities and their supporting records clearly identified.
- We provide management reporting that helps owners review the financial position with less spreadsheet chasing.
Accounting support built around property operations
Property-related expenses
Repairs, contractors, levies and operating costs are captured from invoices and supporting records.
Payroll support
Employee payroll and recurring declarations can be added for property teams and agencies.
VAT and tax
Applicable VAT, provisional and income-tax submissions are prepared within the chosen package.
Annual financial statements
Year-end statements are prepared from books maintained consistently during the year.
Management reporting
Clear reports provide a stronger monthly view of the business and recorded property activity.
A clearer monthly record across the property business
Understand the operation
We learn how money moves through your business, who handles what and where the admin currently gets stuck.
Set up a clean monthly flow
We agree a practical routine for bank records, invoices, payroll information and the documents our team needs.
Handle the monthly work
We process and reconcile the books, prepare the recurring returns in your package and keep the records organised.
Explain the numbers
You get clear reporting and a dedicated team that can answer questions without burying you in accounting jargon.
What we need to get started
We begin by mapping the entities, bank accounts, income sources and document flow involved.
- Business bank statements and access to the agreed records
- Sales invoices, platform reports or point-of-sale summaries
- Supplier invoices, receipts and expense records
- Payroll inputs and employee changes, where applicable
- Previous financial statements or tax submissions, if available
- A short handover on how your business currently runs
Common questions
Can Smartbook account for more than one property or entity?
We can assess the structure and record volume during the initial call. Each legal entity needs clear records, and the final scope is matched to the work required.
Do you handle rental and contractor records?
We process the income and expense records supplied, including supporting rental summaries and contractor invoices used in the monthly books.
Can you advise on the best property ownership structure?
The monthly accounting service focuses on bookkeeping, reporting and recurring submissions. Structure-specific advice should be discussed separately so the facts and tax implications can be assessed properly.
Is payroll available for a property team?
Yes. Employee-based payroll packages are available alongside the accounting service.
Related services
Last reviewed: August 2026. Smartbook keeps this page current with CIPC and SARS rules.
Manage the properties. We’ll keep the financial record in shape.
Show us how income, costs and entities are structured and we’ll recommend a practical monthly accounting approach.
Book a free accounting call