Account review
We check your Compensation Fund account to confirm it's ready to renew.
COID renewal
Renew your Letter of Good Standing.
Already COID-registered and just need your letter renewed for another year? Smartbook files your Return of Earnings, settles the assessment and gets your renewed Letter of Good Standing issued — fast.
What you get
- Renewed Letter of Good Standing issued
- Annual Return of Earnings filed
- Assessment settled to keep you in good standing
- Quick turnaround for existing COID accounts
From
R750
Turnaround
10 days
For
South African employers already registered for COID
Your Letter of Good Standing lasts 12 months, then it has to be renewed — and it always seems to lapse right when a tender or site needs it. Renewal is quicker than a fresh registration because your COID account already exists; the letter reissues once you've filed your latest Return of Earnings and settled the annual assessment.
Smartbook makes the annual renewal painless: we file your Return of Earnings, deal with the assessment on CF Online, and get your renewed letter issued so you never lose site access or miss a bid. Set it and forget it — we can even remind you before it's due each year.
When you need this
Renew your letter when you:
- Have a Letter of Good Standing that's expired or about to
- Need a current letter for a new tender or contract
- Are already COID-registered and just need the annual renewal
- Were asked for an up-to-date letter by a main contractor or client
- Want to stay ahead of the March Return of Earnings deadline
What's included
Return of Earnings
We file your annual Return of Earnings (W.As.8) with your latest payroll figures.
Assessment handling
We deal with the annual assessment so your account stays in good standing.
CF Online submission
We manage the renewal through the Compensation Fund's CF Online portal for you.
Renewed letter
We get your renewed Letter of Good Standing issued and emailed to you.
Renewal reminder
We can diarise next year's renewal so your letter never lapses again.
How it works
Send us your payroll
Share your latest annual payroll figures and COID registration number.
We file and settle
We file the Return of Earnings, handle the assessment and process the renewal on CF Online.
You get your letter
We email your renewed Letter of Good Standing, ready for your next tender or site.
What we need from you
- COID registration number
- Latest actual and estimated annual payroll figures
- Company registration and SARS tax number
- Confirmation of any assessment payments already made
Common questions
How is renewal different from first registration?
Renewal is for employers already registered with the Compensation Fund. Because your account exists, it's quicker and cheaper — we just file your latest Return of Earnings and settle the assessment to reissue the letter.
How long does renewal take?
Around 10 working days, faster than a first-time registration. If a tender deadline is looming, tell us and we'll prioritise it.
When does my letter expire?
A Letter of Good Standing is valid for 12 months from issue. It's best to renew a few weeks before it lapses so you never lose site access or miss a bid.
What is the Return of Earnings?
It's the annual declaration of your total payroll to the Compensation Fund (form W.As.8), due by 31 March each year. The Fund uses it to set your assessment, and it must be filed before your letter can renew.
What if my assessment is in arrears?
The letter won't renew while the account is in arrears. We settle or arrange the outstanding assessment as part of the renewal so the letter can issue.
Can you remind me every year?
Yes. We can diarise your renewal and handle it each year before the deadline, so your Letter of Good Standing is always current when you need it.
Related services
Last reviewed: June 2026. Smartbook keeps this page current with CIPC and SARS rules.
Ready to get this sorted?
Tell us about your company and we'll send a free compliance check.
Renew my letter